§ 2-132. Records coordinator.

(a)

Designation. The city clerk shall be designated as the coordinator of the records management plan and shall be authorized in directing and coordinating all records management matters under the Georgia Records Act (O.C.G.A. § 50-18-90 et seq.) and records retention schedules approved by the city.

(b)

Duties. The duties and responsibilities of the records management coordinator (hereinafter referred to as the "coordinator") shall include, but not be limited to, the following:

(1)

Maintain an inventory of all record holdings;

(2)

Develop and coordinate an inventory system;

(3)

Assist staff in determining applicability of common schedules to local records;

(4)

Coordinate governing body approval of common schedules for local use;

(5)

Check requests to dispose of records for state records committee-approved schedule authorization;

(6)

Document records disposal;

(7)

Report records management, plans, actions, benefits, accomplishments, and needs to the city council;

(8)

Become familiar with records management principles and practices and with the laws and regulations affecting local records keeping;

(9)

Maintain and protect records;

(10)

Maintain inventory of all records holdings;

(11)

Perform any other duties as may be required by the mayor and city council in relation to maintaining records of the city.

(Ord. of 5-5-1998, §§ 2, 3)